Form Center

Thank you for your interest in coaching youth sports with the San Marcos Parks and Recreation Department. In order to move forward in becoming a coach with us, follow the steps below: 

Step one: Fill out the form below to give consent for a background check. 

Step two: Visit sanmarcostx.gov/activesmtx and ensure you have a working account.  

Step three: Go to membership and choose Youth Sports Coach and check out to pay the $5 application fee. 

Step four: Once you have filled out the background check consent (here) and purchased the membership (through ACTIVEnet), someone within our department will reach out to you regarding your coaching status.  

Completion of the form, consent to run a check and the $5 application fee does not guarantee your ability to coach. If deemed necessary, our department reserves the right to deny a person’s ability to coach.  

1. All Coaches Are Required to completely fill out a Background Check and Consent for Criminal Background History Check Authorization / Waiver /Indemnity.
2. All Coaches Are Required to properly maintain and return team equipment.
3. All Coaches Are Responsible for displaying respect to the sports league’s officials.
4. All Coaches Are Responsible for promoting good sportsmanship.
5. All Coaches Are Responsible for the conduct of his/her team, assistant coach(es) and spectators.
6. All Coaches Are Responsible for the following ALL league rules, by-laws, constitutions, etc. especially those concerning player participation, coach conduct, and sportsmanship.

No person may serve with youth or children who has ever been convicted of any disqualifying offense, been on probation or received deferred adjudication for any disqualifying offense , or has presently pending any criminal charges alleging a disqualifying offense.

Disqualifying Offense are as follows:

• An offense classified as an offense against the person or family.
  Example: Offenses against the person include, but are not limited to murder, assault, sexual assault, injury to a child, enticing a child, and harboring a child.
  Offenses against the family include, but are not limited to bigamy, incest, and
  interference with child custody, enticing a child and harboring a runaway child.
• An offense classified as against public order or indecency.
  Example: Offenses against public order or indecency include, but are not limited to prostitution, obscenity, sexual performance by a child, possession or promotion of child pornography, and disorderly conduct.
• Robbery, arson, or offense of any law regulating the possession, use, or carrying of weapons.
• A violation of any law intended to control the possession or distribution of any substance included as a controlled substance in Texas Controlled Substance Act.
• A violation of any law intended to limit the furnishing of alcohol or tobacco products to a minor.
• Any other felony offense which, in the judgment of the San Marcos Community Services Department indicates an unreasonable risk of harm to a minor.

Exceptions:  Misdemeanor drug or alcohol related convictions and convictions for assault and battery crimes against the person category may be excused if the convictions occurred more than five (5) years prior to the background check.     

Each coach, umpire or official who is to be screened must sign an authorization / waiver/ indemnity form, giving approval for the Texas Department of Public Safety and or IFA to perform the criminal background search.

I hereby give my permission to the City of San Marcos (“City”) or its agent to obtain information relating to my criminal history record through any law enforcement agency. The criminal history record, as received from the reporting agencies, may include arrest and conviction data as well as plea bargains, deferred adjudications, and delinquent conduct committed as a juvenile. I understand that this information will be used, in part, to determine my eligibility for a volunteer position with the City; I also understand that as long as I remain a volunteer with the City, the criminal history records may be periodically reviewed or updated. I understand that a procedure is available for clarification, if I dispute the record as received. I also understand that the criminal history could contain information presumed to be expunged.

This authorization will be effective on the date of execution for one year, and shall remain in effect for so long as I am acting in any volunteer capacity with the City. I agree that any third party who receives a copy of this Authorization shall be effective to the same extent as the original.

I, the undersigned, do, for myself, my heirs, representatives, agents, executors, and administrators, hereby remise, release, and discharge and agree to indemnify the City of San Marcos and any law enforcement agency which may furnish criminal history record information pursuant to this Authorization together with each of the officers, directors, employees, contractors, insurers, and agents of the City and each such agency. And hold them harmless from and against any and all causes of actions, suits, liabilities, costs, debts, and sums of money, claims and demands whatsoever (Including claims for negligence, gross negligence, and/or strict liability) and any and all related attorney’s fees, court costs and other expenses resulting from or in any way relating to the investigation of my background in connection with my application to become a volunteer, or the use or receipt of information pursuant to this Authorization.  

The background check we conduct will be good for one year from the date we run it. Once that year is up, we will ask that you complete this form again. Someone from San Marcos Parks and Recreation- Athletics division will be in touch with you soon! If you have any questions, call Lane Supak at 512.393.8287.
Thank you!